As the organizer of a symposium, you are also (in most cases) expected to make arrangements for transportation of the attendees. The attendees need some sort of transport, to get to the symposium venue, from wherever they will be coming from. The attendees also need some sort of transport, to shuttle between where they will be staying for the duration of the symposium and the symposium venue – like, say, between their hotels and the symposium venue. Unfortunately, just like the aspect of procuring a public address system for use at a symposium, this aspect of organizing transportation for the symposium attendees is one that is often overlooked. Yet it is such a critical aspect.
In most cases, organizing transportation for symposium attendees entails liaison with the providers of transport services. It may simply be a question of talking with the local public transport service providers (like, say, the local bus company) to make special provisions in view of the symposium. It may also be a question of making special arrangements with the local taxi operators. In some cases, it may entail hiring buses or vans, to move the symposium attendees around.
The aspect of making arrangements for transportation of symposium attendees can be outsourced. Just as we have some employers opting to outsource payroll management to companies like Securitas (through the Securitasepay.com portal), so actually do we sometimes have symposium organizers opting to outsource the transport aspect. Much depends on the size of the symposium and the profile of the expected attendees. In a big symposium with thousands of attendees, the transportation aspect can easily become an overwhelming affair – hence the need to outsource it, in some cases. But in the final analysis, whether the symposium organizers opt to handle the transportation aspect by themselves or if they opt to outsource it, what matters is the outcome. What matters is whether the symposium attendees are able to move about with ease.